Wedding and Facilities Use Rules
Pre-Marital Care: All couples who are getting married at the church
are required to receive marriage counseling or pastoral care. The purpose of this requirement is to
establish a relationship with a counselor or pastor so the couple will have a trusted
support person they can contact in the future.
The Pastor may waive this requirement for couples who are renewing their
vows or who have been together for more than three years and were previously
prevented from marrying by civil laws.
In order to fulfill this requirement couples may:
·
Meet with a pastor or counselor of their choice
for at least six visits and provide a signed letter of completion.
·
Complete pre-marital pastoral care with Pastor
Megan Rohrer at the rate of $50 a session for non-members and $0 for members.
Wedding Services: Lutheran, Christian, non-denominational and
Interfaith services are all welcome in our sanctuary. If the wedding couple
would like to work with a pastor from Grace, a service will be created that
honors the couple’s wishes for their wedding service. For services officiated by others, all
services need to respect the faith and sacredness of our sanctuary. Our Pastor reserves the right to ask
officiants or wedding parties to adjust their service if it would violate the
spirit of our sacred space.
Alcohol: Except for
communion, the only alcohol permitted on the church grounds is champagne for
wedding toasts, and wine and beer when served with a meal. Due to laws surrounding the sale of alcohol,
no alcohol may be sold on our property without a valid alcohol license. No other alcohol is permitted on church
property without the written permission of both the Pastor and Church
Council.
Candles: Renters are not allowed to decorate with candles, unless
they are approved by the Wedding Liaison.
Candles may only be used when they are: candles owned by the
congregation; they are fueled by oil and are in spill proof containers; they
are used as table decorations and are housed in a lantern; they are battery
operated; or, they are being used for a candle ceremony during the wedding
service. Renters will be charged $35 for
each wax spill.
Decorations: The Wedding Liaison is authorized to speak for the
Council and advise renters on decorations and their permitted use at Grace. All
decorations and materials used for hanging decorations must have prior approval
by the Wedding Liaison. Renters should
not hang any decorations from any ceiling tiles. In rooms where decorations are allowed on
the walls, painters tape or removable materials must be used. Absolutely no nails or scotch tape may be
used in all of Grace’s facilities.
Flowers: In any room where
flowers are used, all flower petals, vessels and flower debris must be properly
cleaned-up and disposed of. If any
renters who would like to leave flowers in good condition for use by the
congregation, the donation would be welcome.
Photography: There will be
no flash pictures and no “roaming” photographers during the ceremony. Pictures can be taken up to 30 minutes before
the wedding, and again after the wedding.
Once the service has started, photographer must stay on the side of the
communion railing they are on until the completion of the service. Renters who would like photographs from both
sides of the communion railing may want to consider hiring two photographers.
Rice, Birdseed and Bubbles: The
throwing of rice or birdseed is not permitted for reasons that are practical,
legal, and theological. Renters are only
permitted to use bubbles outside of the facilities.
Wedding Liaison:
All wedding parties, even if you have your own wedding planner, are required to
have a Wedding Liaison from Grace Church.
Grace’s Wedding Liaison will be at the site during the wedding and
wedding rehearsal to answer questions about space, unlock doors, ensure the
wedding party, catering staff and guests properly sort the trash, (compost and
recycling), and ensure that the bathrooms are properly stocked and clean during
your event. The fee for this service is
$250 and includes unlocking the site for the wedding rehearsal, and one site
visit. An additional $35 fee will be
added for further unlocking.
Janitorial Services: All renters are
expected to return the church to the condition they found it in after
events. Wedding parties may pay an
additional fee to have the facilities cleaned after their event. Janitorial fees for the receptions in the
fellowship hall are as follows: $200 for parties with 1-50 individuals; $275
for parties with 51-100 individuals; and $350 for parties with 101-150 individuals. Additional fees will be added for any wax
spills, carpet stains, oven cleaning or damage to property that may take place
during the event.
The
following fees will also be taken out of the deposits of renters who fail to
complete any of these tasks before leaving the space. Renters are encouraged to meet with the
Wedding Liaison at the end of their event and complete Grace’s end of event
checklist to ensure the church is fully cleaned and they will not be subject to
additional cleaning fees. Fees for this
service are as follows:
*
Kitchen, Brotherhood Hall or Sanctuary Cleaning (a separate charge for each
room): $25
*
Fellowship Hall Cleaning: $350
*
Bathroom Cleaning: $25
*
Tables and Chairs Set-Up and Break-Down: $50
*
Oven cleaning: $100
*
Candle Wax: $35 for each spill
*
Carpet stains: $50 for each spill
*
Garbage Sorting: $50
*
Emptying trash cans at the end of the event: $25
Grace
Evangelical Lutheran Church
Room
Use Rules
Sanctuary:
·
This is
a sacred space and should be treated as such.
Any use of the chancel (the area behind the communion rail) needs to be
outlined in detail prior to space use and approved by the Pastor.
·
All
decorations need to be described and approved in the rental contract. Grace reserves the right to prohibit any
construction or decorations that we deem to compromise the sacredness of the
space, could create damage or that pose a liability issue.
·
The
alter may NOT be moved for any reason.
·
No
adhesives or tape is allowed on the pews.
If you are interested in putting up decorations they should be affixed
with a coated s-hook wire that will not scratch the wood.
·
No
helium-filled balloons are allowed in the sanctuary.
If you are not
interested in treating our sanctuary as a sacred space, please consider using
the stage in the fellowship instead.
Brotherhood Hall:
·
You may
use the tables and chairs that are in the room, but you are not permitted to
move in furniture from other areas of the church without the permission of the
congregation. If approved, you are
responsible to put back any items that you move.
·
You are
not permitted to use or move bookcases.
·
You are
NOT permitted to hang any decorations from the ceiling.
Bathrooms:
·
Nothing
other than toilet paper should be flushed in the toilet.
·
Please
ensure all items are removed from the bathroom and there are no clogs before
you leave.
Kitchen:
·
No food
should be left in the kitchen after an event, unless you have been pre-approved
to donate items to the church.
·
All
dishes, countertops and surfaces should be cleaned and put away after use.
·
Cooking
is only allowed with permission and may require a group to obtain liability
insurance.
Fellowship Hall:
·
Rental
of this room includes the use of our tables and chairs. Unless you’ve paid an additional fee for
set-up and take down, you are responsible for this.
·
Do not
drag tables, chairs or other items across the floor.
·
Only
painters tape (the blue tape that does not damage walls) should be used to hang
decorations.
·
You are
NOT permitted to hang any decorations from the ceiling.
Pianos and the Organ:
·
Use of
the pianos and/or organ must be rented in addition to the use of any space
agreements.
·
Instruments
should not be moved without permission.
·
Children
should not be allowed to play with instruments unattended.
·
Regardless
of use, renters will be charged for any damage to our musical instruments at
the actual cost of repair or replacement.
General Rules for Use of Facilities
1. Alcohol:
Except for communion, the only
alcohol permitted on the church grounds is champagne for wedding toasts, and
wine and beer when served with a meal.
Due to laws surrounding the sale of alcohol, no alcohol may be sold on
our property without a valid alcohol license.
No other alcohol is permitted on church property without the written
permission of both the Pastor and Church Council. The Wedding Liaison person will have the
right to ask any guest or renter to immediately leave Grace’s facilities if
they are consuming or distributing alcohol in an unsafe manner.
2. No
smoking. There shall be no smoking
on Grace’s premises. It is illegal to smoke in a public building or within 30
feet from any entry way of Grace.
Smoking in Grace’s facilities may result in immediate eviction from
Grace’s facilities and the nullifying of this contract. There will be a fee of $10 for each cigarette
butt found on our property.
3. No loud music or noise is permitted
that will disturb Grace’s neighbors.
4. No rowdy conduct is permitted.
5. All decorations must follow the
above guidelines.
6. Garbage shall be taken to the
garbage can area and properly placed in said containers. There will be no
liquid (i.e. coffee, punch, etc.) emptied in the garbage containers. Liquid should be poured in the sink. Follow
instruction from the Wedding Liaison about the proper sorting of garbage. Renters may be required to provide additional
trash bags.
7. Chairs, tables, furniture, fixtures
and/or equipment that belong to Grace shall not be used, moved or removed without
the permission of the Wedding Liaison, nor shall banners, paraments or other
items used for services in the sanctuary.
If permission is given, any item that is used, moved or removed shall be
returned to its/their original location and in the condition in which it/they
was/were found.
8. Floors, carpets, walls, counters,
kitchen appliances, furniture and bathrooms shall be left in the same condition
in which they were found. It is the
responsibility of parties using the facilities to see that they are left clean
and neat, if this is not done, all or a portion of the security deposit may be
withheld to pay for additional cleaning.
No food, refreshments, ice or refrigerated items shall be left in the
refrigerator (unless they are a donation approved by the Wedding Liaison).
9. The backyard area of the Church is
strictly off limits to all
non-congregational groups and cannot be used under any circumstances. Even opening the doors to the backyard (except
in emergencies) is not permitted.
10. $25.00 shall be assessed on all groups
or individuals who use Grace’s facilities if they leave any lights on in the
building. $40.00 shall be assessed on all groups or individuals who leave water
running, heat turned on or appliances left on.
11. The Infant Care Center wing is strictly
off limits to all groups and individuals using Grace’s facilities.
12. No phone calls shall be made from
church phones unless permission is given by the Wedding Liaison.
13. With the exception of communion, no
food or beverage is allowed in the Sanctuary.
14. Please stay in the area you have been
assigned to. The church may be occupied
by other groups and wandering around may distract them.
15. Renters are required to follow all
applicable laws and ensure their guests do the same.
ROOM
CAPACITIES
Sanctuary:
200 seated - 250 crowded
Fellowship
Hall: 275 people - 150 at tables seated
Brotherhood
Hall: 75 people
AVAILABLE FOR USE UPON RENTAL:
Fellowship
Hall: 96 Chairs, 12 Round Tables and 8 Long
Tables
Brotherhood
Hall: 3 Rectangle Tables and 25 Chairs
Sanctuary:
3 Microphones, White Banners and 2 Music Stands
AVAILABLE FOR AN ADDITIONAL FEE:
12
White Round Table Cloths (for an additional fee)
12
Morrocan Lanterns
Groups (or their guests) who
violate these rules have voided their contract and may be asked to leave
immediately. Any damages will be taken
out of your deposit and will only be refunded a percentage of your payment
based on the amount of time you used the space.
RELEASE
AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT
IN CONSIDERATION of being permitted
to participate in activities at GRACE LUTHERAN CHURCH for any purpose,
including, but not limited to observation, use of facilities or equipment or
participation in any way on or off the facilities.
THE UNDERSIGNED HEREBY RELEASE,
WAIVES, DISCHARGES AND COVENANTS NOT TO SUE GRACE LUTHERAN CHURCH, its
officers, agents, or employees (hereinafter referred to as ‘releases’) from all
liability to the undersigned for any loss or damage and any claim or demands
therefore on account of injury to the person or property or resulting in death
of the undersigned, whether caused by the negligence of the releasees or
otherwise, while the undersigned is in, upon, or about the premises or any
facilities or equipment therein.
THE UNDERSIGNED HEREBY AGREES TO
INDEMNIFY AND SAVE AND HOLD HARMLESS the releases and each of them from any
loss, liability, damage or cost they may incur due to the presence of the
undersigned in, upon or about GRACE LUTHERAN CHURCH premises, or in any way
observing or using any facilities or equipment of GRACE LUTHERAN CHURCH while
using the premises or any facility or equipment hereon.
THE UNDERSIGNED further expressly
agrees that the foregoing RELEASE, WAIVER AND INDEMNITY AGREEMENT is intended
to be as broad and inclusive as is permitted by the law of the State of
California and that if any portion thereof is held invalid, it is agreed that
the balance shall, notwithstanding, continue in full legal force and effect.
THE UNDERSIGNED HAS READ AND
VOLUNTARILY SIGNS THE RELEASE AND WAIVER OF LIABILITY AND INDEMNITY AGREEMENT,
and further agrees that no oral representation, statements or inducement apart
from the foregoing written agreement have been made.
End of Event Check List
Renters
are strongly encouraged to check in with the Wedding Liaison before leaving
their event to ensure that they have completed all the items on the event check
list. Assuming no additional or hidden
property damage is discovered after your event, this event will help you get
your security deposit back.
Renters
who refuse to complete any of the items on the check-list will have the
cleaning costs taken out of their deposit.
The Wedding Liaison will take photos of issues when renters fail to
check out.
Actual
Start Time of Rental:__________ Actual
End Time of Rental:__________
Actual
# of People at the Event: __________
Cleaning Check List: Write
J on the items the couple has pre-arranged to have janitorial services for.
___
Kitchen Cleaned ($25 fee) ___
Oven Cleaned ($100 fee)
___
Brotherhood Hall Cleaned ($25 fee) ___
Sanctuary Cleaning ($25 fee)
___
Fellowship Hall Cleaned ($350 fee) ___ Bathroom Cleaned ($25 fee)
___
Tables and Chairs Put Away ($50 fee) ___
Outside Check for Cigarette Butts ($10 Each)
___ Candle Wax Check: ($35
for each spill) ___ Carpet Stain
Check ($50 for each spill)
___
Trash Properly Sorted ($50 fee) ___ Trash Cans Emptied ($25
fee)
___ Lights Turned Off ($25 fee) ___ Water, Heat and Appliances
Turned Off ($40 fee)
Notes about any property damage:
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